Opening Date: April 22, 2024

Closing Date:  May 6, 2024

Job Class Code: 6502
Grade: 11
Salary: $16.54 – $21.96/Hour 
Position Number: 016050171

JOB DESCRIPTION:

The position under direction of their supervisor performs complex office and administrative accounting support services work requiring a solid knowledge in applying bookkeeping principles to maintain routine, standardized accounting and financial records. Responsibilities require independent judgement in prioritizing assignments and selecting the most appropriate course of action within established operating procedures. The Accounting Associate is a vital part of the Service Center, as you are the primary point of contact for the payments. This position enters hundreds of documents each week into Advantage and Mainepays. This position also covers the front desk reception as needed. Other duties may be assigned as needed.

• Prioritizing assignments and selecting the most appropriate course of action within established operating procedures.
• Enter all payment documents.
• Process all accounts receivable documents in AdvantageME.
• Process cash receipts electronically through Singlepoint.  
• To cover the 3rd floor reception desk as needed on a rotating basis.
• To enter vendors and customers
• To verify documents are in Fortis
• Prepare OIT bills 
   

KNOWLEDGE, SKILLS & ABILITIES:

Entry Level:

• Knowledge of query and research techniques.
• Ability to establish computerized and/or manual filing systems.
• Ability to create spreadsheets and perform data management.
• Ability to make intermediate mathematical calculations.
• Ability to communicate effectively.
• Ability to write clearly and effectively.

 Full Performance:

• Ability to effectively resolve problems.
• Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• Ability to exercise good judgment in appraising situations and making decisions/recommendations. 

MINIMUM QUALIFICATIONS: 

Training, education, or experience in office and administrative support work that demonstrates:

1) Competency in applying a solid knowledge of bookkeeping principles and practices necessary to perform complex work in maintaining specialized accounting and financial records, and
2) The ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules. All positions in this classification assume the qualifications of the Accounting Assistant.
Preference will be given to those applicants with experience using excel formulas, cubes, and MainePays processing as these are critical to the job position.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.