Baxter State Park Management Analyst II

Millinocket, Maine, United States | Administrative & Office Support | Full-time

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Pay Grade 24, ($44,616.00 - $60,153.60 yr) 

 

Baxter State Park, a quasi-state agency preserving and protecting a 209,644-acre wilderness in north-central Maine, seeks a business professional and technology generalist to lead business and data process development and maintenance for the Park’s 68 employees and approximately $5 million dollar annual operating budget.  The role is critical to optimize processes and streamline data workflows that will keep Park staff current on fiscal activity and visitor use data.  The successful candidate must have considerable experience with data management and analysis, proficiency with a broad set of software and analysis tools, and a strong ability to listen and understand user issues before engaging with solutions.

The position reports to the Park Director and is responsible for Park business and fiscal controls and systems maintenance, data systems and analysis coordination, and information technology (IT) end-user support.  The incumbent is responsible for liaising with state government agencies on budgeting, accounting, financial analysis, and information technology needs for the Park, acting as the contract administrator for information technology contracts and as a business tools coordinator (cell phones, managed IT services, website maintenance, software license administration).  As the general data systems coordinator in support of Park management decision-making, the role will lead the development of data management systems focused on visitor use and other operations-related data needs.  On a day-to-day basis, the incumbent will serve to train and assist staff with end-user technology issues and perform other duties as assigned.

 

As an independent public trust and a quasi-state agency, donated to the state of Maine by former Governor Percival Baxter for the benefit of the people of Maine, Baxter State Park is structurally unique.  Park employees are part of the Maine State employee system and participate in insurance and retirement plans similar to other State employees, and we operate consistent with the State Budget process on a July 1 – June 30 fiscal year.  However, the Park is funded by an endowment left by Governor Baxter, visitor use fees, and revenue from timber management, and does not receive General Fund monies. This position is responsible for navigating our relationship with state government processes.

Representative Tasks and Areas of Responsibility

Business and fiscal controls and systems maintenance

  • Analyzes financial policies and procedures, recommends appropriate modifications, and implements approved modifications to improve the efficiency, economy, and control of Park financial operations.
  • Monitors all expense and revenue activity in agency funds. Provides reports outlining revenue and expenditure analysis including budget to actual and comparisons across years.  Tracks activities and advises on changes necessary to achieve goals within budget constraints
  • Plans, designs, and evaluates agency accounting systems to maintain sound fiscal management and ensure proper interface with state-wide financial systems
  • Develops and oversees the implementation of standardized financial reporting formats and procedures and other financial systems to ensure and document compliance with all applicable fiscal regulations and standards
  • Acts as a technical resource to provide support to professional staff in the areas of cost accounting, cost analysis, financial analysis, and financial statement preparation
  • Assists in the preparation and allotment of the biennial budget in order to ensure sufficient resources exist to meet established goals and objectives
  • Maintains and tracks contract expense activity and reports to contract administrators
  • Prepares and submits state lodging and sales tax reporting and Maine Department of Labor unemployment reports
  • Ensures appropriate processes are followed for interagency payments, petty cash and bank statement reconciliations, and state budget reporting
  • Administers all Park insurance policies as point of contact

Data systems and analysis coordination

  • Provides guidance and maintains systems to organize and ensure compliance for data including digital file structure, records retention, reservation system and phone log data, trail counts, gate data, and other relevant operational data
  • Works to understand data needs for Park management decision-making and designs data entry, management, and analysis systems and tools to capture data and provide analytical products to appropriate stakeholders

IT end-user support

  • Responds to staff requests and questions regarding basic end-user IT needs including issues with computers, software access, remote meeting hardware, phones and apps, printers
  • Identifies software needs and makes recommendations to leadership for procurement of software packages, in such areas as project management, budget, and reservations
  • Develops and writes requests for contractors and consultants, receives bids, and organizes and coordinates committees to review/rate bids to assist with acquisition of necessary technical and consulting services to meet improvement goals and objectives.
  • Acts as IT Security Officer to provide appropriate Park employee access to state software systems

 

The successful candidate will possess considerable knowledge of

  • Principles, practices, and techniques of general accounting and financial analysis
  • Database systems and data management
  • Software and technology tools relevant to data or business management

And be able to

  • Communicate clearly and effectively orally and in writing
  • Troubleshoot general technology issues
  • Facilitate technology and data end-users to clearly establish needs

Minimum Qualifications:

  • Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

Preference will be given to candidates with four (4) years of education and/or experience in accounting, financial analysis, and/or 4 years of experience with data management and database systems.

Desired Qualifications:

  • Experience with accounting and financial analysis software
  • Proficiency with Google suite, Microsoft Office Suite and Adobe products

Knowledge, Skills, and Abilities Essential to the position:

  • Solid comprehension of Generally Accepted Accounting Principles and Government Accounting Standard Board (GAAP/GASB)
  • Knowledge of principles and practices of public administration
  • Ability to plan and organize Park fiscal activities
  • Ability to interpret and explain laws, rules, policies, and procedures applicable to the Park
  • Ability to communicate effectively orally and in writing
  • Ability to apply for and administer grants
  • Ability to design and implement data management systems
  • Ability to establish and maintain effective working relationships
  • Ability to analyze information, reach logical conclusions, and make sound recommendations
  • Knowledge of the principles, methods, and techniques used to analyze and develop functional and organizational infrastructure requirements
  • Knowledge of current business and management systems, methods, and processes
  • Knowledge of quality assurance principles, methods, and techniques used to ensure a project or program fulfills organizational requirements and standards
  • Ability to work without ego, as a utility player in a small shop where we all need to work as a team

 

More about the Park:

An amazing experience awaits you here! Baxter State Park is an iconic four-season wilderness park, home to Katahdin, the tallest peak in Maine. Some of the most remote, rugged country in the Northeast US lies within the 200,000-acre park, including 47 mountain summits, more than 50 pristine lakes and ponds, and over 200 miles of hiking trails. The park offers over 300 sites for camping and primitive lodging in rustic private cabins, shared bunkhouses, lean-tos, and tent sites. Our headquarters is in the gateway town of Millinocket, on the doorstep of thousands of acres of world-class outdoor recreation opportunities. 

The park was designated ‘Forever Wild’ by Percival Baxter, a former Maine Governor, who bequeathed it to the people of Maine. Our primary focus is wilderness preservation while providing unique opportunities for visitors to experience and appreciate this iconic landscape.

We want you to bring your skills, experience, and your sense of wonder to Baxter State Park. By joining our hardworking team, you can inspire current and future generations to love and appreciate spending time in the wilderness.

Join us to preserve the wildness and protect the experience in this wild, rugged landscape.

Benefits:

Baxter State Park, while independently-funded, does share the same benefit packages as the State employee system.  For this position, that includes health (state pays $447.44 biweekly with health credit, employee contributes $23.55) and dental (state pays $14.60 biweekly, no employee deduction) as well as contributions to Maine Public Employees Retirement System at a rate of 14.11% of pay.  Vacation and sick time accrue at increasing rates with seniority in the state system. 

To Apply:

Please submit a cover letter, resume, and apply through this post.

If you are unable to apply online, please contact Noreen Hart @ 207-624-6396 or via email at noreen.hart@maine.gov

The State of Maine does not discriminate against individuals with disabilities in the provision of services, programs, activities, or employment.  Under the Americans with Disabilities Act of 1990 (ADA), any qualified individual with a disability is eligible to participate in or benefit from any service, program or activity provided by the State, or any of its departments or divisions.  Likewise, the ADA requires equal employment opportunities for qualified individuals with disabilities.

Baxter State Park is an equal opportunity employer.