Secretary Specialist

Gardiner, Maine 04345 | Administrative & Office Support | Full-time

Apply by: Dec. 1, 2020

Department of Professional & Financial Regulation

Opening Date: November 16, 2020

Closing Date:  December 1, 2020 

Job Class Code: 6586
Grade: 20 (Confidential)
Salary: $38,584 - $54,038
Location: Gardiner


The Commissioner’s Office seeks an administrative assistant to support and serve the administrative and operational needs of Department agencies and affiliated licensing entities.   This is a confidential position responsible for a wide variety of administrative functions and requires a high level of expertise in office management skills as well as well-developed written and oral communication skills.

Primary responsibilities include:

  • Serves as department business liaison and administrative assistant to the Commissioner
  • Serves as member of Commissioner’s senior management team
  • Manages Commissioner’s Office and support functions
  • Serves as liaison with Bureau of Real Estate Management and building owner

To be successful in the position you must possess knowledge of and experience in:

  • Managing state government processes and procedures
  • Strong organizational skills
  • Knowledge of state procurement policies,
  • Knowledge of state human resource personnel policies
  • Knowledge of special applications including Advantage, ALMS and Fortis
  • Expertise in Microsoft Office Applications
  • Knowledge of legislative and rulemaking process
  • Ability to work collaboratively as part of a team
  • Advanced written and oral communication skills


Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, copies of post-secondary transcripts, licensing, registration and certifications.  If you require a paper application, please contact Human Resources at (207) 623-6700. 

Contact Information: 

Questions about this position should be directed to Commissioner Anne L. Head at or (207) 624-8510

Questions about your application should be directed to Melissa Weiner, Human Resources, at or (207)623-6739 

Why work for the State of Maine?

Benefits: (effective July 1, 2020)

The bi-weekly dollar values of some State-paid benefits include:

  • 18.91% of pay to retirement for Confidential positions
  • The value of State-paid Dental Insurance:  $14.60 biweekly.
  • At least 85% of the health insurance premium for the employee (up to $400.34).  Participating in the Health Premium Credit Program can increase the state-paid amount by 5%.  The level of the actual value of state paid Health Insurance will be based on the employee's wage rate and status with regard to the health credit premium payment.  To explore the detailed cost of coverage for specific situations, please consult these tables.

Maine State Government is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.