Contract Administrator-Budgets

Augusta, ME 04330, USA | Human Services | Full-time

Apply by: Sept. 30, 2020
Management Analyst II
Opening Date: September 16, 2020

Closing Date:  September 30, 2020                                            

Job Class Code: 0393
Grade:     24 (Pro/Tech)   
Salary: $42,681.60 - $57,844.80 annually
Position Number: 03220-0061


Agency information:

The Department of Health and Human Services (DHHS) provides supportive, preventive, protective, public health and intervention services that safeguard the public health and assist our customers in meeting their needs.


The DHHS Division of Contract Management provides financial and programmatic accountability for 1,500+ DHHS contracts. 


This position is located in Augusta.


Job duties:

 As a Management Analyst II in the Division of Contract Management, you will:


  • Provide contractual oversight and administration of purchase of service agreements.
  • Review contract budgets, revisions, final quarter financial reports, and closeout reports
  • Collaborate with program management, financial staff, auditors and providers.
  • Develop and analyze purchase of service agreements.
  • Monitor and evaluate the agreement financial and compliance components.
  • Partner with program management and providers in overall assessment of performance in order to assure integrated service delivery, cost-effectiveness, and appropriate use of state/federal funds.
  • Assure that contractual requirements are met, the regulatory changes are incorporated, and that needed changes to the system occur as related to compliance or other issues.
  • Work with Program Offices to develop and refine contract language.


 In order to qualify, you must have eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.


The background of well-qualified candidates will demonstrate the following



  1. Experience in the development and oversight of contracts, preferably those with multi-service levels and complex funding sources, including invoice processing.     
  2.  A thorough working knowledge of Microsoft Office products, specifically Excel and  Word.
  3. Experience providing high quality customer service effectively to both internal andexternal customers. 
  4. A demonstrated ability to successfully analyze complex financial reports using Microsoft Excel and other computer-based tools.



For additional information about this position please contact Nancy Tan, Division of Contract Management, at (207) 615-2431.


To apply, please upload a current resume and a cover letter addressing each of the 4 competency areas listed above.

Value of State’s share of Employee’s Retirement: 14.11% of pay   
Value of State-paid Dental Insurance:  $14.60 biweekly

Value of State-paid Health Insurance*:

Level 1:  100% State Contribution = $470.99 biweekly (employee pays nothing)
Level 2:  95% State Contribution = $447.44 biweekly (Employee pays: 5%)
Level 3:  90% State Contribution = $423.89 biweekly (Employee pays: 10%)
Level 4:  85% State Contribution = $400.34 biweekly (Employee pays: 15%)
*The level of actual value of state paid Health Insurance will be based on employee’s wage rate and status with regard to the health credit premium program as of July 1, 2020. 

To explore the cost of coverage for specific situations, please consult these tables.


The Department of Health and Human Services is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.