Office Associate II - Endorsement Specialist

Augusta, Maine, United States | Administrative and Office Support | Full-time

Apply by: Feb. 27, 2020
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Department of Professional and Financial Regulation - Board of Nursing

Opening Date: February 12, 2020

Closing Date:  February 27, 2020 

Job Class Code: 6542
Grade: 13
Salary: $29,515 – $41,350 
Location: Augusta

Job Description:

The Maine Department of Professional and Financial Regulation Board of Nursing seeks an Office Associate II/Endorsement Specialist.

Primary responsibilities include:  

  • Implements the Board's process for issuance of licenses by endorsement to licensed practical nurse and registered nurse applicants from other jurisdictions. Respond to requests for endorsement applications; processes applications following review for completeness and eligibility; generates appropriate correspondence at each step of the application process; verifies information from applicant's state of original licensure.
  • Develops and maintains a system for ensuring pending applications are processed and applicants are licensed in a timely fashion, including following up with applicants when additional documentation is required (court documents, etc.), and filing/entering incoming documents with appropriate applications.
  • Works directly with applicants, other state Boards of Nursing, potential employers, and staffing agencies.
  • Issues 90-day authorization to practice to eligible applicants pending Maine licensure.
  • Issue licenses as directed by Assistant Executive Director.
  • Perform data entry and scans documents into database.
  • Generate annual statistics related to endorsement.
  • Review endorsement section procedure book annually and updates as needed.
  • Apply to routine individual licensure cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
  • Collect, count, reconcile and/or deposit fees in accordance with set procedures.

To be successful in the position, you must have knowledge of and experience in:

  • Knowledge of information distribution through use of the internet.
  • Ability to perform basic secretarial duties.
  • Ability to collect, count, reconcile and/or deposit fees in accordance with set procedures.
  • Ability to reconcile funds.
  • Knowledge of laws, rules, and regulations applicable and enforced by the Maine State Board of Nursing
  • Knowledge of the Board of Nursing Licensure software
  • Ability to multi-task and prioritize
  • Ability to communicate effectively orally and in writing
  • Ability to work with multiple aspects of the endorsement process in a confidential manner

Qualifications: 

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.  All positions in this classification assume the qualifications of: Office Assistant IOffice Assistant II, and Office Associate I.

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, copies of post-secondary transcripts, licensing, registration and certifications.  If you require a paper application, please contact Human Resources at (207) 623-6700. 

Contact Information: 

Questions about this position should be directed to Kim Esquibel at (207)287-1148 Kim.Esquibel@maine.gov.

Questions about the application process should be directed to Melissa Weiner, Human Resources, at (207)623-6739 or melissa.weiner@maine.gov. 

Why work for the State of Maine?

Benefits:

The value of State’s share of Employee’s Retirement Contribution: 14.47% of pay

The value of State-paid Dental Insurance:  $14.31 biweekly.

The value* of State-paid Health Insurance: 

100% State Contribution = $461.75 biweekly / Employee pays nothing

95%  State Contribution = $438.66 biweekly / Employee pays: 5%  = $23.09 biweekly

90%  State Contribution = $415.58 biweekly / Employee pays:10% = $46.17 biweekly

85%  State Contribution = $392.49 biweekly / Employee pays:15% = $69.26 biweekly

*The level of the actual value of state paid Health Insurance will be based on the employee's wage rate and status with regard to the health credit premium payment.

Maine State Government is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.