Secretary Associate Legal (2 vacancies)

Augusta, Maine, United States | Administrative and Office Support | Full-time

Apply by: June 1, 2020
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Department of Labor, Bureau of Unemployment Compensation

Opening Date: May 18, 2020

Closing Date:  June 1, 2020 

Job Class Code: 6560
Grade: 17
Salary: $32,843 – $46,030 
Location: Augusta

The Maine Department of Labor seeks to fill two Secretary Associate Legal vacancies in their Augusta office. This posting is for limited period positions.  Limited period positions may be up to two years and offer full benefits.  The Department strives to continue the employment for people in limited period positions; however, that cannot be guaranteed at this time.   

DESCRIPTION:

This is a classification in the Secretarial Administration Job Family which provides secretarial support requiring knowledge of office processes, business practices, and clerical functions requiring attention to administrative and business details, liaison work, and public relations. This job family is distinguished by its assistive role in meeting the administrative needs of an individual(s).  Office and administrative support work in assisting an individual(s) with 1) complex clerical responsibilities and administrative details that require sound knowledge of accompanying processes and procedures, and 2) the facilitation of management details by acting with authority and as an intermediary on delegated administrative matters.  Work consists of administrative support to one or more attorneys and/or individuals in the legal field requiring in-depth knowledge of legal processes, procedures, terminology, and/or documents. Responsibilities require the use of independent judgment, initiative, and discretion to make determinations on varied matters. 

REPRESENTATIVE TASKS 

  • Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
  • Develop and recommend new work methods and administrative policies/procedures to improve existing work practices.
  • Research, compile, and analyze complex information to reach a conclusion and/or make recommendations.
  • Develop, post to, amend, and/or update web pages using established content and knowledge of modern office software.
  • Serve as intermediary with public and private contacts, as authorized.
  • Advance expense money and make special payments.
  • Maintain personnel files.
  • Advise supervisor regarding the work/operations and act as “troubleshooter.”

 

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED

  • Ability to conduct research, gather information, and analyze results to reach a conclusion and/or make recommendations.
  • Ability to develop and change web pages using established content.
  • Ability to verify, code, compute and/or reconcile data on standard documents.
  • Ability to develop and recommend new work methods and administrative policies/procedures.
  • Ability to use discretion and judgment in dispensing information.
  • Ability to write clear and comprehensive reports.
  • Ability to understand and promote management goals as they affect day-to-day operations.

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.

All positions in this classification assume the qualifications of: Secretary.

APPLICATION INSTRUCTIONS:  

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, copies of post-secondary transcripts, licensing, registration and certifications.  If you require a paper application, please contact Human Resources at (207) 623-6700. 

Contact Information: 

For questions about this position, please contact

For questions about the application process, please contact Melissa Weiner, Human Resources, at (207)623-6739 or melissa.weiner@maine.gov 

Why work for the State of Maine?

Benefits:

The value of State’s share of Employee’s Retirement Contribution: 14.47% of pay for bargaining unit positions

The value of State-paid Dental Insurance:  $14.31 biweekly.

The value* of State-paid Health Insurance: 

100% State Contribution = $461.75 biweekly / Employee pays nothing

95%  State Contribution = $438.66 biweekly / Employee pays: 5%  = $23.09 biweekly

90%  State Contribution = $415.58 biweekly / Employee pays:10% = $46.17 biweekly

85%  State Contribution = $392.49 biweekly / Employee pays:15% = $69.26 biweekly

*The level of the actual value of state paid Health Insurance will be based on the employee's wage rate and status with regard to the health credit premium payment.

Maine State Government is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.