Procurement Administrator

Augusta, Maine, United States Full-time

Application closes: Dec. 10, 2019
Management Analyst I
Opening Date: November 22, 2019

Closing Date:  December 10, 2019    

Job Class Code: 0392
Grade: 21 (Pro/Tech)      
Salary: $37,128.00 - $50,065.60/yr.
Position Number: 03020-4142


Agency information:

The Department of Health and Human Services (DHHS) provides supportive, preventive, protective, public health and intervention services that safeguard the public health and assist our customers in meeting their needs.

 The DHHS Division of Contract Management (DCM) provides financial and programmatic accountability for 1,500+ DHHS contracts.  This position is located in Augusta. DCM coordinates the preparation of contracts and RFPs (Request for Proposals) for DHHS and ensures compliance to all State statutes, executive orders, and rules.

Job duties:


As a Management Analyst I in the Division of Contract Management, you will:


  • Assist to maintain and analyze data related to the RFP schedules
  • Perform RFP coordination for all DHHS RFPs
  • Respond to Freedom of Access Act requests on behalf of DCM
  • Assist with contract administration duties which include coordinating the tracking and approval of service agreements
  • Provide light administrative support for DCM, as needed
  • Manage the internal DCM website
  • Track various initiatives


This position will interact with program management, the State Division of Purchases’ staff, and external vendors on a regular basis.  The successful candidate must have strong communication skills and be organized.  The Division of Contract Management is a support unit with a team atmosphere that experiences peak, high-paced periods throughout the year.  You may also be responsible for assisting the team on contracts and other procurement related tasks as needed within the Division of Contract Management.


 In order to qualify, you must have six (6) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

The background of well-qualified candidates will demonstrate the following



  1. Experience in the development and oversight of contracts and RFPs.
  2. Prior experience and/or education which demonstrates knowledge of data analysis.     
  3. A thorough working knowledge of Microsoft Office products, specifically Access, Exceland Word.
  4. Experience providing high quality customer service effectively to both internal andexternal customers.


For additional information about this position please contact Debra Downer, Division of Contract Management, at (207) 287-6413 or Nancy Tan, Division of Contract Management at (207) 615-2431.


To apply, please upload a current resume and a cover letter addressing each of the 4 competency areas listed above. To request a paper application, please contact Ashley Smith at .

Value of State’s share of Employee’s Retirement: 14.47% of pay   
Value of State-paid Dental Insurance:  $14.31 biweekly

Value of State-paid Health Insurance*:

Level 1:  100% State Contribution = $461.75 biweekly (employee pays nothing)
Level 2:  95% State Contribution = $438.66 biweekly (Employee pays: 5%)
Level 3:  90% State Contribution = $415.58 biweekly (Employee pays: 10%)
Level 4:  85% State Contribution = $392.49 biweekly (Employee pays: 15%)
*The level of actual value of state paid Health Insurance will be based on employee’s wage rate and status with regard to the health credit premium program as of July 1, 2019.


The Department of Health and Human Services is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.