Secretary Legal – Portland Regional Office

Portland, Maine, United States Full-time

Application closes: Dec. 6, 2019

Code: 6558                        Pay Grade: 13 – $14.19 – $19.88 per hour

OPEN FOR RECRUITMENT:  November 21, 2019

CLOSES:   December 6, 2019



The Workers’ Compensation Board has a full time Secretary Legal position in its Portland Regional Office located at 1037 Forest Avenue.


This position provides clerical support to a Workers’ Compensation Board Administrative Law Judge.

REPRESENTATIVE TASKS (A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned)

  • Create spreadsheets and perform data management.
  • Create and use varied correspondence formats and compose standard business correspondence.
  • Proofread and/or edit decisions and letters.
  • Transcribe dictation.
  • Maintain calendars and schedules, and arrange hearings, conferences, business appointments, travel, itineraries, events, and meetings.
  • Receive and greet visitors and determine customer needs.
  • Correspond with the public to receive/supply information and/or adjust complaints.
  • Receive, open, sort, and route incoming/outgoing mail/packages.
  • Monitor, requisition, purchase, and maintain inventory/supplies.
  • Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized.
  • Operate modern standard office equipment.

KNOWLEGES, SKILLS AND ABILITIES REQUIRED: (These are required to successfully perform the work assigned)

  • Knowledge of legal terminology.
  • Knowledge of modern office methods and procedures.
  • Knowledge of spelling, punctuation, grammar, and business English.
  • Ability to operate modern standard office equipment.
  • Ability to create spreadsheets and perform data management.
  • Ability to use computerized and/or manual filing systems.
  • Ability to create and use varied correspondence formats and compose standard business correspondence.
  • Ability to proofread and/or edit documents.
  • Ability to use alphabetical, numerical, chronological, and secondary filing systems.
  • Ability to work with timelines and schedules.
  • Ability to process standard mail transactions.
  • Ability to determine and requisition inventory/supplies.
  • Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
  • Ability to communicate effectively in both written and oral form.


Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.


The value of State’s share of Employee’s Retirement:  14.47% of salary for BU positions.  The value of State-paid Dental Insurance:  $14.31 biweekly.  The value* of State-paid Health Insurance:


  • Level 1:  100% State Contribution (employee pays nothing):  $461.75 biweekly
  • Level 2:  95% State Contribution (employee pays 5%):  $438.66 biweekly
  • Level 3:  90% State Contribution (employee pays 10%):  $415.58 biweekly
  • Level 4:  85% State Contribution (employee pays 15%):  $392.49 biweekly


*The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program.