Procurement Analyst I

Augusta, Maine, United States Full-time

Application closes: Oct. 18, 2019

Bureau of Business Management

Division of Procurement Services

Procurement Analyst I

Code: 1030     Pay Grade: 21 – $37,128.00 – $50,065.60/ annually

Open for Recruitment:  October 4, 2019

CLOSES:  October 18, 2019

 

PURPOSE OF ANNOUNCEMENT

The State of Maine Department of Administrative and Financial Services (DAFS), Bureau of Business Management seeks an energetic procurement professional for the Division of Procurement Services.  The Procurement Analyst I supports the state procurement process by performing entry level procurement tasks including the acquisition of low dollar value goods and services to meet the needs of State departments and agencies in a timely manner and at competitive prices. This position serves as an entry level procurement position for the State of Maine in procuring goods and services for state government with an emphasis on the RFP process.  The Procurement Analyst I reports directly to the Procurement Planning Manager.

 

JOB DUTIES

As a Procurement Analyst I in the Division of Procurement Services, you will:

  • Research, compile and disseminate data regarding market sources and vendors
  • Review specifications and requirements for accuracy and integrity
  • Prepare competitive bidding documents in accordance with established standards
  • Publish competitive bids and proposals according to specifications and requirements
  • Evaluate bids and proposals according to solicitation document specifications and requirements
  • Award purchase orders and master agreements through the State’s e-procurement system and maintain files
  • Administer master agreements including supplier management and compliance standards
  • Review state agency service contracts for administrative accuracy and clarity of content
  • Provide customer service to vendors
  • Maintain effective customer relations with state agency procurement staff and vendors in order to provide support and technical assistance to project a positive image of the division
  • Maintain and update Procurement Services website.
  • Review RFP and RFP related documents for accuracy, formatting integrity, content and adherence to rules and standards.

 

This position will interact with our procurement team, client agency staff and external vendors on a regular basis.  The successful candidate must have strong written and verbal communication skills and sound mathematical abilities; additionally, they must be detail-oriented, possess strong organizational skills and demonstrate critical thinking skills.  The Division of Procurement Services is a state agency support unit with a team atmosphere that experiences peak, high-paced periods throughout the year.  You may also be responsible for assisting the team with other procurement related tasks as needed within the Division of Procurement Services.

  The background of well-qualified candidates will demonstrate the following competencies:

  1. Experience in the procurement solicitation process (RFQ/RFP), contracts and related procurement documents.
  2. Prior experience and/or education which demonstrates knowledge of data analysis.
  3. A thorough working knowledge of Microsoft Office products, specifically Access, Excel, and Word.
  4. Experience providing high quality customer service effectively to both internal and external customers and to vendors.
  5. Completion of a minimum of a two year degree.
  6. Experience in facilitating team meetings.

This position is assigned to the RFP Team. Special consideration will be given to those with    proven skills in any of the following areas:

  • Request for Proposal/Request for Information (RFP/RFI) document review, editing and approval processes
  • Drafting scope of service documents and an understanding of their characteristics
  • Strong written and editorial skills
  • Ability to follow, understand and convey solicitation processes (drafting, release, evaluation, and appeal of RFPs)
  • Facilitation and guidance of evaluation team meetings and the application of consensus methodology
  • Website development/management skills, including basic HTML/CSS
  • Commitment to innovation and process improvement

MINIMUM QUALIFICATIONS

An Associate’s Degree in Business Administration or related field of study, and experience involving moderately complex procurement or related business processes demonstrating knowledge of large-scale procurement of business goods and services, category management, and market research.  Directly-related additional experience may be substituted for educational requirement on a year-for-year basis. 

Preference will be given to applicants with have strong written and verbal communication skills and sound mathematical abilities; additionally, they must be detail-oriented and possess strong organizational skills.

BENEFIT INFORMATION:

 

The value of State’s share of Employee’s Retirement:  14.47% of salary for BU positions.  The value of State-paid Dental Insurance:  $14.31 biweekly.  The value* of State-paid Health Insurance:

 

  • Level 1: 100% State Contribution (employee pays nothing):  $461.75 biweekly
  • Level 2: 95% State Contribution (employee pays 5%):  $438.66 biweekly
  • Level 3: 90% State Contribution (employee pays 10%):  $415.58 biweekly
  • Level 4: 85% State Contribution (employee pays 15%):  $392.49 biweekly

 

*The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program.