Data Quality and Vital Records Field Agent

Augusta, Maine, United States Full-time

Planning & Research Associate I
Opening Date: August 13, 2019

Closing Date:  August 27, 2019

Job Class Code: 0039
Grade: 20  (Pro/Tech)
Salary: $34,548.80 - $46,550.40 / yr.                          
Position Number: 2010-3256


Agency information:

The Department of Health and Human Services (DHHS) provides supportive, preventive, public health and intervention services that protect the public health and assist our customers in meeting their needs.


The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

Job duties:

You will serve as the Data Quality and Vital Records Field Agent for the Maine CDC, Data, Research, and Vital Statistics.  You will monitor electronic records to ensure the records are submitted completely and accurately, transmit data to Federal partners, research and review data validations. You will assist in the data cleaning of vital statistics databases. You will also serve as a field agent. You will meet and train stakeholders to ensure accurate data collection, and that vital records are processed, secured and issued appropriately.  Statewide Travel is required.   

You will also:

  • Perform data quality checks on databases
  • Prepare in person and webex training materials on use of the electronic registration systems or data collection
  • Compile and distribute reports to hospitals about their data, including trends, discrepancies, error rates, incompletes and unknowns
  • Visit and review municipalities operations pertaining to vital records and ensure compliance with statutes and regulations
  • Prepare a site visit report documenting the visit, what the municipality is doing well and any areas of concern
  • Provide support for municipalities that might need technical support


 A six (6) year combination of education, training, and/or experience providing a knowledge of the principles of research and planning.


Preferred candidates will also have:

  • Excellent oral and written communication skills
  • Ability to review data and make appropriate recommendations
  • Ability to make logical, independent decisions
  • Knowledge and experience in data collection, database maintenance and cleaning
  • The ability to establish and maintain effective working relationships with a diverse group of internal and external partners
  • Computer skills, knowledge of graphic design software and databases
  • Ability to work with managers and staff to identify training needs and research information for training/meeting opportunities, or to provide outreach materials


For additional information about this position please contact Anne Rogers, Supervisor Statistical Services, 207-287-5468


*To apply, please upload a resume and cover letter with your application.

*In your cover letter, you must provide the following information:

1) explain what prior education and/or experience you have had doing the elements under “Job Description,” above; and

2) explain which, if any, of the attributes under “Preferred candidates will also have” section, above.   


Please note: applications sent with cover letters that do not have the information required above may not be considered for this vacancy.


To request a paper application, please contact .

Value of State’s share of Employee’s Retirement: 14.47% of pay   
Value of State-paid Dental Insurance:  $14.31 biweekly

Value of State-paid Health Insurance*:

Level 1:  100% State Contribution = $461.75 biweekly (employee pays nothing)
Level 2:  95% State Contribution = $438.66 biweekly (Employee pays: 5%)
Level 3:  90% State Contribution = $415.58 biweekly (Employee pays: 10%)
Level 4:  85% State Contribution = $392.49 biweekly (Employee pays: 15%)
*The level of actual value of state paid Health Insurance will be based on employee’s wage rate and status with regard to the health credit premium program as of July 1, 2019.


The Department of Health and Human Services is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.