Office Specialist II

Gardiner, Maine, United States Full-time

Department of Professional and Financial Regulation

Opening Date: August 13, 2019

Closing Date: August 26, 2019 

Job Class Code: 6550

Grade: 19
Salary: $ 33,529 – $46,966

The Maine Department of Professional and Financial Regulation Office of Professional and Occupational Regulation seeks an Office Specialist II.

Primary responsibilities include:  

  • Process original, renewal and all other related license applications filed with allied health boards, including verification of all qualifications of applicants for licensure pursuant to Board laws and rules and entering all pertinent information into the Agency License Management System (ALMS).
  • Work with supervisor to update and streamline applications for licensure, both paper and online
  • Independently compose, review, edit and/or approve correspondence and legal documents
  • Preparation of board agendas, minutes and other related documents
  • Explain and interpret rules and policies to applicants
  • Attend board meetings to provide administrative services
  • Communicate effectively in writing, orally and by email with co-workers, outside agencies and the public

To be successful in the position, you must have knowledge of and experience in:

  • Applicable agency laws, rules, regulations, policies and procedures
  • Ability to apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations and policies
  • Ability to analyze problems, reach logical conclusions and make sound decisions
  • Effective communication skills
  • Ability to use discretion and judgment in dispensing information
  • Excellent writing skills
  • Knowledge of the principles of office management
  • Ability to understand and promote management goals as they affect day-to-day and long term operations
  • Ability to effectively plan and adjust work operations to meet planned and unanticipated change


Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant IOffice Assistant IIOffice Associate I, Office Associate II and Office Specialist I.

Questions about this position should be directed to Cecile Sirois, Professional Licensing Supervisor at (207)624-8626 or at  

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, copies of post-secondary transcripts, licensing, registration and certifications.  If you require a paper application, please contact Human Resources at (207) 623-6700. 

Contact Information: 

Melissa Weiner, Human Resources, at (207)623-6739 or 


The value of State’s share of Employee’s Retirement Contribution: 14.47% of pay for bargaining unit positions

The value of State-paid Dental Insurance:  $14.31 biweekly.

The value* of State-paid Health Insurance: 

100% State Contribution = $461.75 biweekly / Employee pays nothing

95%  State Contribution = $438.66 biweekly / Employee pays: 5%  = $23.09 biweekly

90%  State Contribution = $415.58 biweekly / Employee pays:10% = $46.17 biweekly

85%  State Contribution = $392.49 biweekly / Employee pays:15% = $69.26 biweekly

*The level of the actual value of state paid Health Insurance will be based on the employee's wage rate and status with regard to the health credit premium payment.

Maine State Government is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.