Secretary Legal - Bangor

Bangor, Maine, United States Full-time

Application closes: No close date

Secretary Legal -  Bangor

Opening Date:  September 3, 2019

Closing Date:  September 17, 2019

Job Class Code:  6556

Grade:  13

Salary:  $29,515.20 - $41,350.40 annually

Bargaining Unit:  Administrative Services

Position #006000462

 

Job Description:

 

The Office of the Attorney General is hiring a Secretary Legal position for our Bangor office, with occasional travel to the Augusta office.   The hours are Monday – Friday, 8:00 am to 5:00 pm. The position provides support to multiple AAGs, paralegals and senior secretarial staff in the Child Protection and Child Support Divisions.  The work includes clerical responsibilities and receptionist duties, requiring sound knowledge of legal processes, procedures, terminology and documents. Proficiency is required in Microsoft Office Suite, including word processing, document management, data base entry and report creation, file creation, document and file organization.  Also, proficiency is required with copying, scanning, calendar management, archiving and a variety of communications.  Staff must communicate pleasantly, clearly and effectively with colleagues, court staff, agency staff, members of the public, and attorneys employed both internally and externally to the Office of the Attorney General.

 

The ideal candidate must be self-directed, highly organized, careful, accurate, and able to work independently. The candidate must have strong interpersonal skills and work ethic with a positive attitude. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

 

 

Typical duties:

Act as receptionist, answering telephone calls and greeting office visitors.

Proficient data entry into different data base systems; run data reports.

Use Microsoft Office Suite to create documents.

Prepare business letters, professional email correspondence, and court documents including pleadings, motions, orders, summonses and subpoenas.

Receive, open, sort, weigh and route incoming/outgoing mail.

Maintain calendars and schedules.

Copy, scan, file, archive.

Assist with service of process and communicate with process servers.

Proofread letters, memos, briefs and other legal documents.

Use and maintain organized, accessible and accurate electronic and physical files.

Handle telephone calls with the client agency, public, co-workers and others.

 

Minimum Qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

Preference will be given to candidates who meet the above qualifications, have experience with Microsoft Office Suite products, are experienced working with multiple attorneys in a law office setting, are familiar with court rules, forms of pleadings and service of process, have a pleasant demeanor with co-workers and public, demonstrate a willingness to support co-workers by assisting with copying, scanning, mailing, and other office processes.

 

Application Process

 

If you are interested in applying for this position, prepare a cover letter highlighting your experience and qualifications that make you a strong candidate for the position and the knowledge, skills and abilities required.

Include resume, cover letter, writing sample, three references (to include one work-related reference) and complete the online direct hire application.

The Department is not responsible for late receipt of applications due to mail service, faxing malfunctions or electronic transmission malfunctions.

Job offer to new hire is conditional upon verification of credentials, criminal records, and driver’s license check, and professional license requirements if applicable.

Please direct all questions to Shirley Ferland at shirley.d.ferland@maine.gov

BENEFITS

The value of State’s share of Employee’s Retirement is 14.47% of salary for Bargaining Unit positions and 19.27% for Confidential Positions.  

The value of State-paid Dental Insurance:  $14.31 biweekly.

The value* of State-paid Health Insurance:

  • Level 1:  100% State Contribution (employee pays nothing): $461.75 biweekly 
  • Level 2:  95% State Contribution (employee pays 5%):  $438.66 biweekly
  • Level 3:  90% State Contribution (employee pays 10%): $415.58 biweekly
  • Level 4:  85% State Contribution (employee pays 15%):  $392.49 biweekly

*The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program.

Other fringe benefits are available and may require employee cost contributions. 

A review of benefits (subject to position/salary) are available on the following internet sites, http://www.maine.gov/bhr/state_jobs/index.htm and http://www.maine.gov/bhr/oeh/

 Why Work for the State of Maine?

State of Maine employees have a wide variety of health benefits and wellness programs available to them. Whatever your health and wellness goals may be, we have solutions to help you meet your goal. Preventive care is covered 100%, low-cost generic medications, premium-free dental insurance for full-time employee coverage, tobacco cessation program and MUCH MORE!

Benefits Include: Health, Dental and Vision Insurance; Retirement Savings; Flexible Spending Accounts; Gym Membership Reimbursement; and Living Resources (Employee Assistance Program).

Public Sector employees may qualify for the Public Service Loan Forgiveness Program.  To learn if you qualify, please visit https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service#qualify.

The State of Maine also offers paid holidays, training, and the chance to make a difference in Maine with a career in public service.

 The State of Maine Government and Office of the Attorney General is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.  Diverse candidates are encouraged to apply. We provide reasonable accommodations to qualified individuals with disabilities upon request.