Office Associate II Supervisor

Augusta, ME Full-time

Application closes: Sept. 16, 2019
Located in the Me CDC’s Health and Environmental Testing Laboratory (“HETL”)  Accounts Receivable Section
Opening Date: September 3, 2019           

Closing Date:  September 16, 2019 

Job Class Code: 6543
Grade: 15 (Admin Svcs)
Salary: $14.99 - $21.01/hr.*
*This range includes the pay raise effective 9/1/19.
Position Number: 02032-1858

 

Agency information:

The Department of Health and Human Services (DHHS) provides supportive, preventive, protective, public health and intervention services that protect the public health.  The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

Job duties:

 As the HETL’s newest Accounts Receivable supervisor you will provide office and administrative support to supervisors, managers, and coworkers, and will supervise and train at least one full-time Office Assistant II, and one full-time contracted staff member within the Collections section

Duties include but are not limited to:

  • Process payments (cash, checks, credit cards, web/non-web) and reconciliation
  • Establish operational priorities
  • Plan, assign, instruct, and monitor the work of the support staff
  • Examine documents, detect errors, and take action
  • Adapt processes and procedures to provide leadership to the team
  • Coordinate the updating of Standard Operating Procedures (SOPs) for the Collections Processes
  • Conduct detailed reviews of electronic and paper records to complete research
  • Evaluate employee performance

MINIMUM QUALIFICATIONS:

 Training, education, or experience in office and administrative support work that demonstrates:

1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and

2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

 

All positions in this classification also assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I

 Preferred applicants will also have:

The ability to reconcile funds and perform calculations; a demonstrated commitment to timely and efficient customer service demonstrated attention to detaill as well as experience using financial software, preferably StarLims and Advantage.

APPLICATION INFORMATION:

For additional information about this position, please contact Julie St. Francis, at 872-6792 or via e-mail julie.st.francis@maine.gov

*To apply, please upload a resume and cover letter with your application.

*In your cover letter, you must provide the following information:

1) explain what prior education and/or experience you have had doing the elements under “Job Duties,” above; and

2) explain what prior education and/or experience you have had doing any of the elements under “Preferred applicants will ALSO have,” above.

 

Please note: applications sent with cover letters that do not have the information required above may not be considered for this vacancy.

 

To request a paper application, please contact Ashley.Smith@Maine.gov .

BENEFITS
Value of State’s share of Employee’s Retirement: 14.47% of pay   
Value of State-paid Dental Insurance:  $14.31 biweekly

Value of State-paid Health Insurance*:

Level 1:  100% State Contribution = $461.75 biweekly (employee pays nothing)
Level 2:  95% State Contribution = $438.66 biweekly (Employee pays: 5%)
Level 3:  90% State Contribution = $415.58 biweekly (Employee pays: 10%)
Level 4:  85% State Contribution = $392.49 biweekly (Employee pays: 15%)
*The level of actual value of state paid Health Insurance will be based on employee’s wage rate and status with regard to the health credit premium program as of July 1, 2019.

 

The Department of Health and Human Services is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.