Education Specialist III – State Agency Client/State Ward/Educational Surrogate Coordinator

Augusta, Maine, United States Full-time

Department of Education

Education Specialist III – State Agency Client/State Ward/Educational Surrogate Coordinator

Code:    3060       Pay Grade: 26 – $45,094.40 -$67,516.80

Open for Recruitment:  July 25, 2019

CLOSES:  August 30, 2019



The Department of Education has an opening for one (1) position based in Augusta.  Statewide travel is required.


This is professional services work in planning, coordinating, administering and evaluating all aspects of the state agency client program including providing technical assistance and consultation to public and private school staff regarding special education regulations, monitoring Special Purpose Private Schools, and coordination of the surrogate parent program. This position is also responsible for administering case management for students that are placed out-of-state, including determining the SAU responsible for the provision of a Free Appropriate Public Education for highly mobile children and obtaining program/school approval documentation of out-of-state facilities meeting the licensing/approval expectations of their home State Department of Education. This work includes developing, coordinating and administering ongoing professional interactions with special purpose private schools statewide and developing, coordinating and administering technical assistance for school administrative units related to the implementation of the federal IDEA and its implementing regulations and related Department initiatives, including but not limited to supporting SAUs and providing technical guidance.   Work is performed under limited supervision.


REPRESENTATIVE TASKS of this position include but are not limited to:

  • Plans, develops, and coordinates Special Purpose Private School program monitoring as a component of the General Supervision System, including review of approval criteria submissions, coordination of and participation in site visits, development and review of Corrective Action Plans (CAPs), and review of CAP submissions in order to ensure compliance with special education regulations for school approval. Provides targeted technical assistance and professional development to SAUs, charter schools and regional schools related to school improvement, corrective action plans and sanctions.
  • Interprets state and federal special education laws, rules, regulations, and policies pertaining to education and schools in order to ensure uniform understanding when providing technical assistance, consultation, and professional development to schools, parents, and other stakeholders.
  • Administers the Surrogate Parent program, including surrogate parent appointments and dismissals, developing and maintaining training resources, providing technical assistance as needed and enhancing recruitment efforts in order to build the pool of volunteers that perform as an advocate and educational decision maker in the parent role for State Agency Clients.
  • Coordinates all responsibilities for out-of-state wards and state agency clients, including participating in IEP team meetings, conducting site visits, and obtaining program/school approval documentation of out-of-state facilities as evidence of meeting expectations of their home state Department of Education; in order to ensure the provision of FAPE and compliance with special education regulations for State Wards and State Agency Clients that are placed out-of-state. Consults with school administrators and teachers on special education matters in order to provide guidance and technical assistance.
  • Consults with superintendents, school administrators, supervisors, and teachers in order to exchange information concerning State Wards and the Surrogate Parent program.
  • Consults with State Advisory Committee, lay groups, education professionals and other stakeholders concerned with State Agency programs and the Surrogate Parent program, in order to exchange information, explain program, and develop program support.
  • Writes detailed reports and compiles statistical information in order to document assigned program activities.
  • Advises professionals and non-professionals in order to provide guidance regarding in-service programs.
  • Studies school administrative, supervisory, and instructional activities pertaining to proficiency based education in Special Purpose Private Schools, in order to determine if prescribed standards are being maintained and recommend changes when necessary.
  • Analyzes, evaluates, and develops assigned program implementation methods in order to enhance program effectiveness.
  • Plans and develops comprehensive educational programs, such as Standards-Based Education in Special Purpose Private Schools; in Department-sponsored initiatives in order to ensure compliance with federal and state legislative intent or identified educational need. 
  • Confers with Office of Special Services Team members in order to exchange information, identify problems, and formulate possible solutions.
  • Advises Team Coordinator and/or Director of the Office of Special Services in order to provide information regarding specialty/subject area, such as development in Surrogate Parent and SPPS General Supervision System of Monitoring and Standards-Based Education programs.
  • Develop, coordinate and provide professional development to the field regarding the General Supervision System of Monitoring and Standards-Based Education for Special Purpose Private Schools, and the Surrogate Parent Program; as well as develop, coordinate, and provide virtual professional development offerings to all stakeholders of Maine children with Disabilities.
  • Leads State initiatives such as the Surrogate Parent Program and Special Purpose Private School Standards-Based Education initiative to ensure proper execution of the project.
  • Assists the Special Services Team with other projects as assigned to promote objectives of the Director.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED to successfully perform the work assigned:

  • Knowledge of special education program administration, teaching methods, materials, educational, organizational structure and operations, and evidence-based practices.
  • Knowledge of subject matter, issues, and problems of assigned program areas – Special Purpose Private School program monitoring, Surrogate Parent program, Standards-Based Education.
  • Knowledge of current and emerging state and federal legislation, rules, and regulations impacting special education, applicable to and enforced by the Department.
  • Ability to plan and organize educational programs.
  • Ability to interpret and explain statutory provisions to local school authorities and the public.
  • Ability to formulate and administer rules and regulations.
  • Ability to communicate (oral and written) effectively.
  • Ability to establish and maintain effective working relationships.
  • Knowledge of conflict resolution strategies.
  • Knowledge of data collection and documentation strategies.
  • Ability to prepare clear and comprehensive reports.
  • Ability to make effective presentations.
  • Knowledge of current learning research and exemplary educational practice in special education.
  • Ability to use technology-based communication.
  • Ability to apply and facilitate group dynamics and use exemplary interpersonal skills.



A Bachelor’s Degree in Education or a related field and four (4) years professional level experience in K-12 special education teaching and/or education administration. A Master’s Degree in Education, Special Education or a related field may be substituted on a year-for-year basis.


The value of State’s share of Employee’s Retirement:  14.47% of salary for BU positions.  The value of State-paid Dental Insurance:  $14.31 biweekly.  The value* of State-paid Health Insurance:


  • Level 1:  100% State Contribution (employee pays nothing):  $461.75 biweekly
  • Level 2:    95% State Contribution (employee pays 5%):  $438.66 biweekly
  • Level 3:    90% State Contribution (employee pays 10%):  $415.58 biweekly
  • Level 4:      85% State Contribution (employee pays 15%):  $392.49 biweekly


*The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program.